{"id":5515,"date":"2011-11-28T14:56:28","date_gmt":"2011-11-28T21:56:28","guid":{"rendered":"http:\/\/www.gtdtimes.com\/2011\/11\/28\/"},"modified":"2015-03-26T07:09:03","modified_gmt":"2015-03-26T14:09:03","slug":"how-to-plan-your-best-gtd-christmas","status":"publish","type":"post","link":"https:\/\/gettingthingsdone.com\/2011\/11\/how-to-plan-your-best-gtd-christmas\/","title":{"rendered":"How to Plan Your Best GTD Christmas"},"content":{"rendered":"<p>Sometimes Christmas feels like an all-consuming project that sends us racing through malls, jumping from party to party, and being busy-busy-busy as we fill our time with lots of Christmas fluff.<\/p>\n<p>I want something more than that, though.<\/p>\n<p><a href=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/CandyCanes.jpg\"><img decoding=\"async\" class=\"alignright size-full wp-image-5537\" title=\"CandyCanes\" src=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/CandyCanes.jpg\" alt=\"\" width=\"237\" height=\"178\" \/><\/a>I don&#8217;t want to have to &#8220;recover&#8221; from Christmas. I don&#8217;t want to start the new year eight pounds heavier. I don&#8217;t want my children focused only on the electronic gadgets they hope Santa brings. But everything I don&#8217;t want will probably become my reality&#8211;unless I take the initiative to implement what I do want.<\/p>\n<p>David Allen&#8217;s Natural Planning Model seriously saves my sanity on everything from birthday party planning to creating new programs for my website, so this year, I decided to use the five steps of the Natural Planning Model to create a Christmas experience that is both magical and meaningful.<\/p>\n<p><strong>Step One: Defining Purpose and Principles<\/strong><\/p>\n<p>For this part, I sat down with my children and gave them the following prompts:<\/p>\n<ul>\n<li>What&#8217;s the purpose of this season?<\/li>\n<li>What do you want this Christmas to feel like for our family?<\/li>\n<li>Please finish this sentence: &#8220;I would be happy with any Christmas celebration, as long as . . .&#8221;<\/li>\n<\/ul>\n<p><!--more-->Then I took good notes, and the beauty of their responses continues to amaze me.<\/p>\n<p><a href=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/NotesPurposePrinciples.jpg\"><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter size-full wp-image-5519\" title=\"NotesPurposePrinciples\" src=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/NotesPurposePrinciples.jpg\" alt=\"\" width=\"440\" height=\"587\" \/><\/a><\/p>\n<p><strong>Step Two: Outcome Visioning<\/strong><\/p>\n<p>We did this part on a separate day with an informal breakfast discussion, which basically took our ideas from Step One to a deeper level.<\/p>\n<p>My 11-year-old was the scribe:<\/p>\n<p>We agreed that we want to be well-rested, reasonably-paced, and organized throughout the holiday, and we&#8217;re going to continue exercising and eating well so we&#8217;ll be in better health by the time the tree comes down.<\/p>\n<p>We&#8217;re all going to be happy with our Christmas gifts&#8211;even if we don&#8217;t get the &#8220;big&#8221; stuff that all the kids at school are talking about. We&#8217;ll purchase and wrap our presents by the first week of December, shop together for a beautiful tree that will be trimmed with homemade decorations, and focus the majority of our activities and expenses on making others happy.<\/p>\n<p>Just typing these things out gets me so excited about the holiday season. Certainly, there will be days that won&#8217;t go as planned (probably most days), and some of us will be whiny or emotional while others will be frustrated or exhausted, but that&#8217;s just life. We can still aim high, can&#8217;t we?<\/p>\n<p><a href=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/NotesOutcomeVisoning.jpg\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-5520\" title=\"NotesOutcomeVisoning\" src=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/NotesOutcomeVisoning.jpg\" alt=\"\" width=\"432\" height=\"324\" \/><\/a><\/p>\n<p><strong>On to Step Three: Brainstorming<\/strong><\/p>\n<p>This step is my favorite because it gives us a place to write all the ideas we&#8217;ve been cooking up over the past few months.<\/p>\n<p>We looked carefully at our notes from the first two steps and then gathered as a family one evening to brainstorm around seven areas of focus. Here they are:<\/p>\n<ul>\n<li>Activities and Outings<\/li>\n<li>Helping Others<\/li>\n<li>Uplifting Media<\/li>\n<li>Christmas Cards<\/li>\n<li>Gifts<\/li>\n<li>Meaningful Traditions<\/li>\n<li>Healthy Food<\/li>\n<\/ul>\n<p>Then my daughter added an eighth area called, &#8220;Unhealthy food.&#8221; (She needed a place to include the gingerbread house.)<\/p>\n<figure id=\"attachment_5521\" aria-describedby=\"caption-attachment-5521\" style=\"width: 442px\" class=\"wp-caption aligncenter\"><a href=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/Gingerbread.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-5521\" title=\"Gingerbread\" src=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/Gingerbread.jpg\" alt=\"\" width=\"442\" height=\"294\" \/><\/a><figcaption id=\"caption-attachment-5521\" class=\"wp-caption-text\">Photo courtesy of Shawni Pothier<\/figcaption><\/figure>\n<p>Seeing our areas of focus as clusters on one page helps us to realize that the &#8220;all-consuming&#8221; holiday planning really is finite. We can create boundaries around our time, we can control our expenditures, and we can make sure our energy is spent on what&#8217;s most important.<\/p>\n<p>In many areas, there&#8217;s a clear overlap. Can&#8217;t we create meaningful traditions that help others? Can&#8217;t healthy Christmas goodies and beautiful music be part of our Christmas-gift giving? Looking at the big picture clarifies everything.<\/p>\n<p><strong>Step Four: Organizing<\/strong><\/p>\n<p>This part initially feels hard. How am I going to take all these brainstorms and make them manageable?<\/p>\n<p>Simply jump in.<\/p>\n<p>I wrote out all the components and sub-components on little slips of paper.<\/p>\n<p><a href=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/Post-itCluster.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5522\" title=\"Post-itCluster\" src=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/Post-itCluster.jpg\" alt=\"\" width=\"432\" height=\"324\" \/><\/a><\/p>\n<p>Then I moved them around and organized them according to priority and sequence.<\/p>\n<p>Here are my three sub-clusters: things to do this week, things to do before December 1st, and things to do in early December.<\/p>\n<p><a href=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/sub-clusters.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5523\" title=\"sub-clusters\" src=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/sub-clusters.jpg\" alt=\"\" width=\"437\" height=\"185\" \/><\/a><\/p>\n<p>I noticed that four of these slips contained two-minute tasks, so I quickly accomplished those and then moved onto the next step.<\/p>\n<p><strong>Step Five: Identifying Next Actions<\/strong><\/p>\n<p>As I was getting all my ideas out onto Post-it Notes, I realized that some things I wrote down were projects, while others were tasks.<\/p>\n<p>I created a list of Current Christmas Projects,<\/p>\n<p><a href=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/CurrentProjectsList.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5524\" title=\"CurrentProjectsList\" src=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/CurrentProjectsList.jpg\" alt=\"\" width=\"421\" height=\"562\" \/><\/a><\/p>\n<p>and then I created two Next Actions Lists: one for immediate Next Actions&#8211;things to accomplish within the next week, and one for important Next Actions&#8211;things to accomplish as soon as it&#8217;s convenient.<\/p>\n<p><a href=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/NextActionsLists.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5525\" title=\"NextActionsLists\" src=\"http:\/\/www.gtdtimes.com\/wp-content\/blogs.dir\/1\/files\/2011\/11\/NextActionsLists.jpg\" alt=\"\" width=\"432\" height=\"324\" \/><\/a><\/p>\n<p>Then I simply put these sheets into my inbox to organize during my next Weekly Review.<\/p>\n<p>I&#8217;ll create calendar triggers for the Christmas plans that mean the most to me, and then I&#8217;ll just do my best with the rest, knowing that ultimately, spontaneous events might replace those I&#8217;ve planned, some of these projects might not seem as important three weeks from now, and what really matters is how this holiday feels.<\/p>\n<p>Your family&#8217;s Christmas planning will likely be much different than ours. There&#8217;s no one &#8220;right&#8221; way to do this, but I hope that this exercise using the Natural Planning Model will help you to create a wonderful Christmas for you and the ones you love.<\/p>\n<p><em>April Perry is the mother of four children and Co-Director of <a href=\"http:\/\/powerofmoms.com\/welcome-christmas\/\" target=\"_blank\">The Power of Moms<\/a>.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>David Allen&#8217;s Natural Planning Model seriously saves my sanity on everything from birthday party planning to creating new programs for my website, so this year, I decided to use the five steps of the Natural Planning Model to create a Christmas experience that is both magical and meaningful.<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[699,32],"tags":[229,22,745,29,69,46,94,100,739,109,114,742,122,123,125],"class_list":["post-5515","post","type-post","status-publish","format-standard","hentry","category-all","category-productivity-tips","tag-gtd-for-kids","tag-getting-things-done","tag-david-allen","tag-gtd","tag-implementing-gtd","tag-implementation","tag-project-planning","tag-tips-and-tricks","tag-inspiration","tag-gtd-best-practices","tag-next-actions","tag-organization","tag-productivity","tag-projects","tag-tasks","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - 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