{"id":4116,"date":"2010-09-02T09:00:24","date_gmt":"2010-09-02T17:00:24","guid":{"rendered":"http:\/\/www.gtdtimes.com\/?p=4116"},"modified":"2014-10-25T07:48:22","modified_gmt":"2014-10-25T14:48:22","slug":"7-tips-for-dealing-with-email","status":"publish","type":"post","link":"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/","title":{"rendered":"7 tips for dealing with email"},"content":{"rendered":"

A Community Contribution from Erik Hanberg<\/a>\"\"<\/a><\/em><\/p>\n

Here’s how I deal with email and keep from getting too overloaded: <\/strong><\/p>\n

    \n
  1. I have one inbox. Everything goes to the same place (accounts either forward to Gmail or I’ve actually set Gmail up to reply from those accounts).<\/li>\n
  2. I only check email when I can reply to it easily. Unless I’m waiting for something specific, I try not to check email from my phone, because it’s a recipe for getting an email that requires a length reply that I don’t have the time to give on my phone. And that just stresses me out until I can reply appropriately.<\/li>\n
  3. I don’t use preview windows. It’s too easy to only get half the information and miss important stuff. When I used Outlook for work, this happened way more often that\n

    It’s the only way to know I haven’t missed anything.<\/li>\n

  4. I know my hot keys. By not using a mouse, I fly through emails much faster.<\/li>\n
  5. If I can reply quickly, I’ll do it right then. If I need to think on it, or know it will be a long reply with lots of edits, I’ll star it (a Gmail feature), so I don’t lose track of it. Alternatively, if you have folders, just move it to an Action folder.<\/li>\n
  6. Two or three times a year I’ll unsubscribe to newsletters I’m not using anymore. It’s amazing how easy it is to get onto newsletters without really trying.<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

    A Community Contribution from Erik Hanberg Here’s how I deal with email and keep from getting too overloaded: I have one inbox. Everything goes to the same place (accounts either forward to Gmail or I’ve actually set Gmail up to reply from those accounts). I only check email when I can reply to it easily. … <\/p>\n

    Continue reading “7 tips for dealing with email”<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[32],"tags":[22,100,136,567,569],"class_list":["post-4116","post","type-post","status-publish","format-standard","hentry","category-productivity-tips","tag-getting-things-done","tag-tips-and-tricks","tag-email","tag-email-management","tag-processing-email","entry"],"acf":[],"yoast_head":"\n7 tips for dealing with email<\/title>\n<meta name=\"description\" content=\"GTDer Erik Hanberg shares his tips for managing email.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"7 tips for dealing with email\" \/>\n<meta property=\"og:description\" content=\"GTDer Erik Hanberg shares his tips for managing email.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/\" \/>\n<meta property=\"og:site_name\" content=\"Getting Things Done\u00ae\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/gettingthingsdone\/\" \/>\n<meta property=\"article:published_time\" content=\"2010-09-02T17:00:24+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2014-10-25T14:48:22+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/gtdtimes\/2010\/09\/erik.jpg\" \/>\n<meta name=\"author\" content=\"GTD Times Staff\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@gtdtimes\" \/>\n<meta name=\"twitter:site\" content=\"@gtdtimes\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"GTD Times Staff\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/\"},\"author\":{\"name\":\"GTD Times Staff\",\"@id\":\"https:\/\/gettingthingsdone.com\/#\/schema\/person\/52d8dfa5db8d4e8792586794625c12a4\"},\"headline\":\"7 tips for dealing with email\",\"datePublished\":\"2010-09-02T17:00:24+00:00\",\"dateModified\":\"2014-10-25T14:48:22+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/\"},\"wordCount\":262,\"commentCount\":16,\"publisher\":{\"@id\":\"https:\/\/gettingthingsdone.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/gtdtimes\/2010\/09\/erik.jpg\",\"keywords\":[\"Getting Things Done\",\"Tips and Tricks\",\"email\",\"email management\",\"processing email\"],\"articleSection\":[\"Productivity Tips\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/\",\"url\":\"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/\",\"name\":\"7 tips for dealing with email\",\"isPartOf\":{\"@id\":\"https:\/\/gettingthingsdone.com\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/gtdtimes\/2010\/09\/erik.jpg\",\"datePublished\":\"2010-09-02T17:00:24+00:00\",\"dateModified\":\"2014-10-25T14:48:22+00:00\",\"description\":\"GTDer Erik Hanberg shares his tips for managing email.\",\"breadcrumb\":{\"@id\":\"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#primaryimage\",\"url\":\"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/gtdtimes\/2010\/09\/erik.jpg\",\"contentUrl\":\"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/gtdtimes\/2010\/09\/erik.jpg\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/gettingthingsdone.com\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"7 tips for dealing with email\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/gettingthingsdone.com\/#website\",\"url\":\"https:\/\/gettingthingsdone.com\/\",\"name\":\"Getting Things Done\u00ae\",\"description\":\"David Allen's GTD\u00ae Methodology\",\"publisher\":{\"@id\":\"https:\/\/gettingthingsdone.com\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/gettingthingsdone.com\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\/\/gettingthingsdone.com\/#organization\",\"name\":\"Getting Things Done\",\"url\":\"https:\/\/gettingthingsdone.com\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/gettingthingsdone.com\/#\/schema\/logo\/image\/\",\"url\":\"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/2019\/04\/gtd-logo.png\",\"contentUrl\":\"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/2019\/04\/gtd-logo.png\",\"width\":370,\"height\":338,\"caption\":\"Getting Things Done\"},\"image\":{\"@id\":\"https:\/\/gettingthingsdone.com\/#\/schema\/logo\/image\/\"},\"sameAs\":[\"https:\/\/www.facebook.com\/gettingthingsdone\/\",\"https:\/\/x.com\/gtdtimes\",\"https:\/\/www.instagram.com\/gtdtimes\/\",\"https:\/\/www.linkedin.com\/groups\/2328651\/\"]},{\"@type\":\"Person\",\"@id\":\"https:\/\/gettingthingsdone.com\/#\/schema\/person\/52d8dfa5db8d4e8792586794625c12a4\",\"name\":\"GTD Times Staff\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/gettingthingsdone.com\/#\/schema\/person\/image\/\",\"url\":\"https:\/\/secure.gravatar.com\/avatar\/4df22f74cebc078fff6e9f4d8e6e74a980295dec0849d6ab2d6b303ee0c92030?s=96&d=mm&r=g\",\"contentUrl\":\"https:\/\/secure.gravatar.com\/avatar\/4df22f74cebc078fff6e9f4d8e6e74a980295dec0849d6ab2d6b303ee0c92030?s=96&d=mm&r=g\",\"caption\":\"GTD Times Staff\"},\"url\":\"https:\/\/gettingthingsdone.com\/author\/webadmin\/\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"7 tips for dealing with email","description":"GTDer Erik Hanberg shares his tips for managing email.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/","og_locale":"en_US","og_type":"article","og_title":"7 tips for dealing with email","og_description":"GTDer Erik Hanberg shares his tips for managing email.","og_url":"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/","og_site_name":"Getting Things Done\u00ae","article_publisher":"https:\/\/www.facebook.com\/gettingthingsdone\/","article_published_time":"2010-09-02T17:00:24+00:00","article_modified_time":"2014-10-25T14:48:22+00:00","og_image":[{"url":"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/gtdtimes\/2010\/09\/erik.jpg","type":"","width":"","height":""}],"author":"GTD Times Staff","twitter_card":"summary_large_image","twitter_creator":"@gtdtimes","twitter_site":"@gtdtimes","twitter_misc":{"Written by":"GTD Times Staff","Est. reading time":"1 minute"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#article","isPartOf":{"@id":"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/"},"author":{"name":"GTD Times Staff","@id":"https:\/\/gettingthingsdone.com\/#\/schema\/person\/52d8dfa5db8d4e8792586794625c12a4"},"headline":"7 tips for dealing with email","datePublished":"2010-09-02T17:00:24+00:00","dateModified":"2014-10-25T14:48:22+00:00","mainEntityOfPage":{"@id":"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/"},"wordCount":262,"commentCount":16,"publisher":{"@id":"https:\/\/gettingthingsdone.com\/#organization"},"image":{"@id":"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#primaryimage"},"thumbnailUrl":"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/gtdtimes\/2010\/09\/erik.jpg","keywords":["Getting Things Done","Tips and Tricks","email","email management","processing email"],"articleSection":["Productivity Tips"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/","url":"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/","name":"7 tips for dealing with email","isPartOf":{"@id":"https:\/\/gettingthingsdone.com\/#website"},"primaryImageOfPage":{"@id":"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#primaryimage"},"image":{"@id":"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#primaryimage"},"thumbnailUrl":"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/gtdtimes\/2010\/09\/erik.jpg","datePublished":"2010-09-02T17:00:24+00:00","dateModified":"2014-10-25T14:48:22+00:00","description":"GTDer Erik Hanberg shares his tips for managing email.","breadcrumb":{"@id":"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/"]}]},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#primaryimage","url":"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/gtdtimes\/2010\/09\/erik.jpg","contentUrl":"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/gtdtimes\/2010\/09\/erik.jpg"},{"@type":"BreadcrumbList","@id":"https:\/\/gettingthingsdone.com\/2010\/09\/7-tips-for-dealing-with-email\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/gettingthingsdone.com\/"},{"@type":"ListItem","position":2,"name":"7 tips for dealing with email"}]},{"@type":"WebSite","@id":"https:\/\/gettingthingsdone.com\/#website","url":"https:\/\/gettingthingsdone.com\/","name":"Getting Things Done\u00ae","description":"David Allen's GTD\u00ae Methodology","publisher":{"@id":"https:\/\/gettingthingsdone.com\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/gettingthingsdone.com\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/gettingthingsdone.com\/#organization","name":"Getting Things Done","url":"https:\/\/gettingthingsdone.com\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/gettingthingsdone.com\/#\/schema\/logo\/image\/","url":"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/2019\/04\/gtd-logo.png","contentUrl":"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/2019\/04\/gtd-logo.png","width":370,"height":338,"caption":"Getting Things Done"},"image":{"@id":"https:\/\/gettingthingsdone.com\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.facebook.com\/gettingthingsdone\/","https:\/\/x.com\/gtdtimes","https:\/\/www.instagram.com\/gtdtimes\/","https:\/\/www.linkedin.com\/groups\/2328651\/"]},{"@type":"Person","@id":"https:\/\/gettingthingsdone.com\/#\/schema\/person\/52d8dfa5db8d4e8792586794625c12a4","name":"GTD Times Staff","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/gettingthingsdone.com\/#\/schema\/person\/image\/","url":"https:\/\/secure.gravatar.com\/avatar\/4df22f74cebc078fff6e9f4d8e6e74a980295dec0849d6ab2d6b303ee0c92030?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/4df22f74cebc078fff6e9f4d8e6e74a980295dec0849d6ab2d6b303ee0c92030?s=96&d=mm&r=g","caption":"GTD Times Staff"},"url":"https:\/\/gettingthingsdone.com\/author\/webadmin\/"}]}},"_links":{"self":[{"href":"https:\/\/gettingthingsdone.com\/wp-json\/wp\/v2\/posts\/4116","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/gettingthingsdone.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/gettingthingsdone.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/gettingthingsdone.com\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/gettingthingsdone.com\/wp-json\/wp\/v2\/comments?post=4116"}],"version-history":[{"count":0,"href":"https:\/\/gettingthingsdone.com\/wp-json\/wp\/v2\/posts\/4116\/revisions"}],"wp:attachment":[{"href":"https:\/\/gettingthingsdone.com\/wp-json\/wp\/v2\/media?parent=4116"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/gettingthingsdone.com\/wp-json\/wp\/v2\/categories?post=4116"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/gettingthingsdone.com\/wp-json\/wp\/v2\/tags?post=4116"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}