{"id":16331,"date":"2017-11-17T11:10:27","date_gmt":"2017-11-17T19:10:27","guid":{"rendered":"https:\/\/gettingthingsdone.com\/?p=16331"},"modified":"2025-05-10T07:24:52","modified_gmt":"2025-05-10T14:24:52","slug":"episode-35-the-case-for-capturing","status":"publish","type":"post","link":"https:\/\/gettingthingsdone.com\/2017\/11\/episode-35-the-case-for-capturing\/","title":{"rendered":"Episode #35 &#8211; The Case for Capturing"},"content":{"rendered":"<p>Listen to an engaging presentation David Allen gave on the case for capturing. In it, David explores the concepts of psychic RAM, society\u2019s move into knowledge work, and the freedom we feel as we begin to implement the GTD methodology.<\/p>\n<p>&nbsp;<\/p>\n<h2>Listen Now<\/h2>\n<div id=\"video-container\"><iframe style=\"border: none;\" src=\"\/\/html5-player.libsyn.com\/embed\/episode\/id\/5954736\/height\/360\/width\/640\/theme\/standard\/direction\/no\/autoplay\/no\/autonext\/no\/thumbnail\/yes\/preload\/no\/no_addthis\/no\/\" width=\"640\" height=\"360\" scrolling=\"no\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/div>\n<h2><\/h2>\n<p>&nbsp;<\/p>\n<h2>Subscribe or Download<\/h2>\n<p><a href=\"https:\/\/itunes.apple.com\/us\/podcast\/getthing-things-done\/id999098861\" target=\"_blank\" rel=\"noopener noreferrer\">iTunes<\/a><br \/>\n<a href=\"http:\/\/www.stitcher.com\/s?fid=66868&amp;refid=stpr\" target=\"_blank\" rel=\"noopener noreferrer\">Stitcher<\/a><br \/>\n<a href=\"https:\/\/gettingthingsdone.libsyn.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Libsyn<\/a><br \/>\n<a href=\"https:\/\/play.google.com\/music\/m\/If5n66lnvvompn4q7yqu4cqxax4?t=Getting_Things_Done\" target=\"_blank\" rel=\"noopener noreferrer\">Google Play Music<\/a><br \/>\n<a href=\"https:\/\/open.spotify.com\/show\/21mSaFgOhfR7TT8MKxF41n\" target=\"_blank\" rel=\"noopener noreferrer\">Spotify<\/a><br \/>\n<a href=\"https:\/\/soundcloud.com\/user-697578497\/tracks\" target=\"_blank\" rel=\"noopener noreferrer\">SoundCloud<\/a><\/p>\n<h2>Podcast Transcript<\/h2>\n<p>David Allen on The Case for Capturing<\/p>\n<p>DAVID ALLEN: Come on, have some fun with me. Everybody take the next 60 seconds, take the next 60 seconds \u2013 would you please look right now in your wallets, purses, satchels, whatever you\u2019ve got with you, see if you can find one thing that does not belong there permanently that has been there longer than a few hours, besides money; just one thing. See if you can find one thing in your wallets, purses, handbags, pockets, briefcases, satchels \u2013 find one thing that does not belong there permanently, that\u2019s been there longer than a few hours, besides money.<br \/>\nAh, there are things crawling out from under rocks here.<br \/>\nOkay, how many of you found at least one thing? I will suggest that those of you who found at least one thing, you found a source of stress in your life that\u2019s not required right now. You found a source of stress in your life that\u2019s not required. Why? Because, what that thing is, where is it, does not map to what it means to you. There\u2019s cognitive dissonance yelling at your right now, because where it is doesn\u2019t match what the thing means to you. There\u2019s disagreement right here.<br \/>\nHow many of you have found trash? Unless this is your trash bucket, there \u2013 there is cognitive dissonance here. Do you understand? It\u2019s yelling at you, \u201cThrow me away! Throw me away!\u201d<br \/>\nYou got noise in your life, subliminally, \u2018cause the thing is not where it needs to be based upon your meaning of what it is. How many of you found stuff that belongs somewhere but not where it is?<br \/>\nAlright. You found supplies and reference material that\u2019s not where support and reference material goes. This is not supporting or referencing anything where it is. Cognitive dissonance again, until that gets to where it maps to what it means to you.<br \/>\nHow many of you found stuff that you actually need to take an action about? Well I doubt seriously this has been an effective action trigger. Actually this has probably been a numbing trigger, because this is not in the place that has triggered the action this thing is about i.e. what it means to you.<br \/>\nNow you folks who just found one tiny little thing, how much of that do you have in your life? And if what I\u2019m saying is true, what\u2019s that doing to stress an energy in your life that is not requited right now and nobody can make that decision but you. What does this mean to you? Therefore, what do you do with it? And until that has been defined, and parked appropriately there\u2019s a part of you because it\u2019s such a good servant that won\u2019t leave you alone. The problem is it has no sense of past or future. So it\u2019s beating you up subliminally about all of this, all the time. That\u2019s why people feel so overwhelmed. When your external world is bad enough, but your internal one is even worse: Take the care to the mechanic; call Joe about that check; lunch with Jesse. Now look, is this a high performance frame of mind? No, this is a space cadet and I\u2019m sure none of you ever felt that way, but did you ever notice your boss staring off into space from time to time?<br \/>\nOh come on, let\u2019s find out. How many of you, honestly, in here, while I\u2019ve been talking have had your brain go somewhere that your brain had nothing to do with what was going on in here? Yeah, come on! I\u2019ll bet where your head went \u2013 something just reared it\u2019s head out of ram and you know \u2013 some open loop you got out there and it just yelled at you. And you didn\u2019t even make significant progress on it while you were staring at me.<br \/>\nOh, I see. So what did you do with it? Oh you worried. Well, how effective of you. Great! Let\u2019s go there, waste time, make no progress whatsoever, just dump a few more toxins into your blood stream from the stress that that threw you into. \u2018Cause when you go there in your head, there\u2019s a part of you that says, \u201cI should be out there doing that.\u201d And another part of you, \u201cYeah, but I\u2019m stuck in here with this jerk!\u201d Uh-oh! Now you have unresolved inner conflict. Still there. If it\u2019s happened once, it may have happened several hundred times. It may happen several thousand by five o\u2019clock and so you may be kind of wasted this afternoon. We\u2019ll see.<br \/>\nWell most people actually don\u2019t realize how much of their personal energy is being exhausted and drained off by sitting there trying to get resolution over that little internal conflict and not having a lot of progress made there too. And man that stuff leaks out and mounts up and leaks out and mounts up. Then you look around and go, \u201cHow did I get here?\u201d The wasted, burned out, spaced out, need a martini, oh God, Monday feeling.<br \/>\nThe problem is you can\u2019t find the enemy. Wouldn\u2019t it be great if you could find a single source for that stress. A lot of people try to make it a single source, but it ain\u2019t. It kind of \u2013 why? \u2018Cause it\u2019s not one thing that creates this. This is an accumulated event.<br \/>\nYou folks catch this?<br \/>\nVoices: Uh huh.<br \/>\nDAVID: Can you relate to this?<br \/>\nVoices: Uh huh.<br \/>\nDAVID: From my experience most people feel a lot more of this than they realize. Most people have been in this so long, so consistently, they didn\u2019t even know they\u2019re in it.<br \/>\nFrankly, the only time you\u2019re going to know how much of this stress you have, is like gravity \u2013 get rid of it, and see how different you feel. You have no idea how heavy gravity is unless you were weightless. I had an astronaut in one of my seminars not long ago, he said, \u201cBoy is that true!\u201d Wait until you\u2019re weightless and then you\u2019re realize how heavy gravity is.<br \/>\nSo wait until having none of this is an experience and then you\u2019re realize how much you had. Then of course, the big question is: Can you get rid of this? Yes you can! Can I hear it?<br \/>\nAmen! Halleluiah brothers and sisters! You can get rid of this!<br \/>\nNow let me give you one option for getting rid of this that\u2019s a viable option that most of you won\u2019t choose, the simple \u2013 the hey \u2013 come on folks. The viable option most of you won\u2019t choose that\u2019ll get rid of the stress \u2013 simplify your life. Just turn the dials down. Just ratchet it back, it\u2019s time for the big shop in the Berkshires. Go! Go! Catch a fair wind. Make hats for the tourists. Leave. Sell it all. Put it all up on ebay: house, spouse, kids \u2013 best price.<br \/>\nYou\u2019ve met them. Folks fallen off the end of that peer. I was doing work for one of the big pharmaceuticals several years ago. They made off one big drug. The drug was about to go generic, nothing else in the pipeline, so Wall Street\u2019s going, \u201cHmm \u2013 cashing and burn\u201d. They had to cut back, lay people off, had an attractive early retirement program that thinned the executive ranks. I was doing a version of this seminar for a senior management group and I swear to you folks, swear \u2013 scout honor, there was a senior vice-president in that group that was about to take the early retirement package to go become a duck in Disney World.<br \/>\nMan this guy\u2019s horizons were about to shorten considerably. Come on, think for a moment what was now gonna constitute a good day? \u201cHey dear, I made six kids laugh today. None of them threw up on me. What a win! Let\u2019s eat!\u201d Compare that to replace lost revenue stream on your list. That\u2019s one way to do it, just ratchet it back folks. Turn the dials.<br \/>\nI\u2019ve done a lot of work for the Navy at the Pentagon with this material. I met an Admiral \u2013 an Admiral was going through the seminar. He said, best example he knew, he had a good friend who was a Three Star General in the Army who retired fairly young as a Three Star and then taken a very high level executive post at UPS. Now I understand, and this is still true at UPS, no matter what level you come in there, you\u2019ve got to do a stent through every job so you know how it all ties together.<br \/>\nAnd sure enough, one day this Admiral, he\u2019s out driving around Arlington, Virginia suburb. He sees this big brown truck stop. Sees the guy get out with the cap, with the clipboard, and the boxes, and it\u2019s this Three Star General. He had to go stop and ask this guy. He said, \u201cHey, how is this for you?\u201d<br \/>\nThe guy said, \u201cListen, every day I show up, I get in my truck, with my boxes which I deliver along my route. I pick up my boxes. At the end of the day I turn in my boxes, I turn in my truck, I\u2019m done. I love it!\u201d<br \/>\nHe said this guy was happier than he had seen him in years. So that is a solution folks. Just go simplify your life. But most of you aren\u2019t gonna pick that choice. You know why? Oh, \u2018cause you probably discovered as I have that in order to graduate in life, personally, professionally, particularly financially, it\u2019s been based upon your demonstrated ability to handle greater and greater levels of ambiguity and incompletion and stay safe. It doesn\u2019t get easier, does it?<br \/>\nDon\u2019t you love these college grads, get their first entry level job and they\u2019re sitting there bitching. \u201cAh, I can\u2019t wait until I get promoted. It\u2019ll be a lot easier than this!\u201d<br \/>\nHa, ha, ha, ha, ha, ha! Sure kid! Come on up where the air is really thin.<br \/>\nPeople say, \u201cGee David, do you have any advice about becoming an executive?\u201d<br \/>\nI say, \u201cDon\u2019t.\u201d<br \/>\nDid any of you ever have a summer job when all you did was crank widgets? Did you ever have a crank widget job? I had tons of those. Bored stupid but man they were the most psychologically healthy jobs in the world. Why? I showed up, big pile of uncranked widgets \u2013 widget cranking machine. Wasn\u2019t confusing. How to spend my day. Not only that, what did I get to experience psychologically all day long? Progress \u2013 winning, success, completion, widget, ka-chum \u2013 widget, ka-chum. Five o\u2019clock, out of here.<br \/>\nI mean come on, how many thoughts of widgets or widget cranking do you figure I had until the next morning? Zero. Right? How much energy did I have that night to boogie and other stuff? Tons! \u2018Cause I was young? No! It\u2019s \u2018cause I was cranking widgets.<br \/>\nNow the crank widget jobs are still available folks. Not nearly as many. I\u2019m sorry how much do your shoes cost? What\u2019s that purse, that\u2019s real leather? Oh, how many computers at home? Oh. Send your kinds where? Driving a what? Mortages, boats? You got a problem. You now, like me, have gotten addicted to a lifestyle for which the value added of a cranked widget ain\u2019t gonna pay. You\u2019re gonna be paid to manage widget crankers. You\u2019re gonna be paid to design systems for widget cranking but you have computers that will talk to each other. You\u2019re gonna be paid to train senior people how to think strategically about whether widgets are what you need to be cranking three years from now or not. Uh oh. Not so easy any more.<br \/>\nAs a matter of fact, welcome to the silent trauma that\u2019s hit the whole work force and the whole work culture in the last fifty years. No edges to your work. When are you done? When do you win? When do you complete? Do you know you can take any one of my 59 projects or any one of yours, none of us have time the rest of our life to do any one of them perfectly. How good could your hiring decision be? How good could the plan be? How good the staff morale improvement be? How good could your training program be? How good could the \u2026 oh my God! How good a manager could you be? How good a parent could you be, by the way? And by the way, how much data is available virtually for free out there that could keep adding value to what you think you feel responsible for? Huh \u2013 oh my God! When are you done? So is there some way out of that, amidst all of this? Yes there is. Ready? Get your life back to widgets again. Get your life back to widgets again. People go, \u201cGee David, You\u2019re gonna be 60 next year, you got pretty good energy.\u201d I got in a way, I have the same energy I had when I had a crank widget job. Why? I have a crank widget job? Only difference? I define the widget.<br \/>\nHave any of you folks seen my list of widgets? My whole life is down to: Pick up phone, hit number \u2013 beep. Boot computer \u2013 hit key; whoop. Open mouth \u2013 say word; Hey. Get in car \u2013 turn on; go to store.<br \/>\nI\u2019m sorry, your whole life comes down to beep, boo, ha, ceek.<br \/>\nIt does. And guess what? Beep\u2019s easy to do. Not only that \u2013 I did a beep. Look at that! That\u2019s when my lists say draft instead of write articles. \u2018Cause drafting \u2013 do it in five minutes and have it be crappy and still win. You folks getting this? I just got my life to widgets! The difference is \u2013 nobody\u2019s giving me that widget. I have to define that.<br \/>\nSee I think about once a week. Ha, ha, ha. Yeah, you\u2019re looking at relatively dumb and happy up here &#8211; at this moment. Why? Well thinking\u2019s been highly overrated.<br \/>\nWell what\u2019s been overrated is how much time you think you need to think. If you actually finished it, you\u2019d be surprised how little you need to do.<br \/>\nSee when you watch me think, hey you sit down next to me \u2013 you should have sat down next to me on the plane yesterday. Right? From Orlando. And now I\u2019m sitting there \u2013 schroom \u2013 chu \u2013 chu \u2013 schroom. I got about two hours. I\u2019m going through every single open loop and commitment in my life. Where am I about that? What\u2019s \u2013 oh that remind me. Cachoom, cachoom, cachoom. End results of that two hours of thinking? Punch list. Do you know what a punch list is? You just everything \u2013 you know \u2013 let me go fill in this order. Just get the list. Let me go fill in the order. That\u2019s what a punch list is. That\u2019s what I work off of \u2013 punch lists. \u2018Cause the end result of that are actions\/waiting for \u2013 stuff to do, then during the week, 95% of that time, I don\u2019t have the energy to think, I have the energy to do. So the doing had better already been defined.<br \/>\nYou folks catching this? There\u2019s a little bit of a hyperbole, but to some degree it\u2019s really true. I am not thinking about my projects right now \u2018cause I thought about them and I know I\u2019m gonna think about them again and I have a system that makes that happen. That\u2019s why I\u2019m not worried about my projects, not even thinking about them. I don\u2019t even know what they are. Don\u2019t need to.<br \/>\nSee most of you are thinking about how you should be thinking about what you should be thinking about, how you should be thinking about what you should be thinking about how you should be thinking about what you should be thinking about \u2013 and you never actually finish the exercise, so you life in a unfinished weekly review \u2013 angst. Okay. If you actually did it, you\u2019d be surprised how little you have to do.<br \/>\nPeople often say, \u201cGee David, what do you do when you have thoughts in the shower?\u201d<br \/>\n\u201cI don\u2019t have thoughts in the shower. Seldom.\u201d<br \/>\n\u201cWhat do you do when you have thoughts when you\u2019re out for a run?\u201d<br \/>\n\u201cI don\u2019t have thoughts when I go out for a run. Not many \u2013 ever.\u201d Why? If you actually captured all your thoughts the first time you had them, you\u2019d be surprised how few you have. Ha, ha, ha, ha, ha.<br \/>\nAnd the thoughts that occur in your shower and on your jog is not the first time they happen. Right? So you actually capture all the good thoughts the first time you have them, you\u2019d be surprised how few you have and you\u2019d also be surprised how few you need to put you in the fast lane out there. As long as you know how to responsibly manage the creative thinking that happens when it happens and park it into your system and get it processed. Does that make sense?<br \/>\nSo, you can say, \u201cWell you can test this out.\u201d<br \/>\nSay, \u201cOkay David, enough talk, how would I go implement this?\u201d<br \/>\n\u201cWell you actually want to go implement this?\u201d I say, \u201cWell okay. Let me give you a model of how we assist people in dealing with this and I\u2019ll share with you what our coaching model is.\u201d<br \/>\nNow if we go in \u2013 if you said, \u201cDavid, let\u2019s go handle this.\u201d<br \/>\nAnd I go, \u201cGreat, you and me are gonna go back to your desk, your work station. Okay. And the first question we\u2019re gonna ask you is, \u201cWhat does not belong here permanently? What\u2019s not supplies, reference material, decoration or equipment?\u201d<br \/>\nAnd we start at the most mundane level by gathering together physically, the things that aren\u2019t nailed down, that represent some commitment you\u2019ve got and use those as the initial trigger to begin to gather the inventory of stuff that are open loops. In other words, the first thing we do is make sure we collect all the stuff you have your attention on. So we physically gather it together. That\u2019s why we speak knowingly of center drawers. We\u2019ve been in thousands. We don\u2019t tell people what\u2019s incomplete. We just ask, and say, \u201cYou got any attention on this?\u201d<br \/>\n\u201cOh yeah, I need to \u2026\u201d Pop, and we throw it in your in-basket or a note that represents is. So we create some pretty big piles from pretty small spaces.<br \/>\nI love it. We go in, people always clean for the maid, you know and we go in and everything\u2019s neat and clean. Right?<br \/>\n\u201cOkay, I\u2019m ready.\u201d<br \/>\n\u201cOkay, what\u2019s in that drawer?\u201d<br \/>\n\u201cOh that drawer? Oh nothing!\u201d<br \/>\nHa, ha, ha, ha.<br \/>\nThat\u2019s why this is challenging to do it for yourself, \u2018cause there\u2019s always a drawer you don\u2019t want to open. We don\u2019t make people do it, but you know we pay us the money we\u2019re gonna charge you to pay us, you\u2019ll open that drawer.<br \/>\nAnyway, so gather it all physically. Then we do what I call a mind sweep or a core dump, call anything else that you might have attention on that may not be represented by this physical stuff in a pile. Literally, what do you have attention on? Anything you may have attention on. Anything \u2013 little, big, personal, professional, we just grab it all.<br \/>\n\u201cOh, I got to get in touch with Fred Smith.\u201d We write that down and throw it in the pile.<br \/>\n\u201cOh, you know, my plumbing leaks at home.\u201d We write that.<br \/>\n\u201cMy 9-iron needs a new grip.\u201d We get it all.<br \/>\nUsually it takes one to six hours, just to collect the initial inventory of open loops for most people. I had to take 16 hours for a guy one time. Finally, I just told him, \u201cLook you get the idea.\u201d He wasn\u2019t stupid. I mean this guy was the chairman of two companies. Uh, but he was just out of control. He worked out of his house and his sailboat. The stuff was just everywhere. It was everywhere. The problem was he was semi \u2013 sort of semi-retired and you know, he was one of these crazy maker visionaries. You all know them. They get half-way through something, get inspired about something else and go start \u2013 leave the old one, unfinished. The problem was this guy used to have 15 assistants. Now he doesn\u2019t have any. So now he\u2019s still creating all the balls in the air, just nobody\u2019s picking them up, so now he\u2019s tied himself in his own knickers and fallen right down the stairs. By the way, that\u2019s one of the highest stress populations right now, the semi-retired executives that are now on nine boards and running not-for-profits, but they don\u2019t have 15 staff and they can\u2019t type. They\u2019re turning to toast. No \u2013 they are. They haven\u2019t developed their own personal productivity skills to be able to keep that executive functioning going \u2018cause their trusted system is now them, not the people around them. Anyway \u2026 but anyway, you may have caught the idea anyway about this. You may have followed along with me conceptually. What I\u2019m gonna challenge all of you to do is catch up with me experientially right now, at least a little bit.<br \/>\nSo I\u2019m gonna challenge you to take the next five or six minutes and get your heads as empty as you can, as completely as you can, as rapidly as you can. There\u2019s only one way to do that. Anything pops into your head that you have any attention on, little, big, personal, professional, write it down, one per line.<br \/>\nThis is not \u2013 now \u2013 now \u2013 this is not a to-do list. It may look like it but the purpose of this is merely to empty ram, so you\u2019re better off just to do stream of consciousness here. Don\u2019t organize or analyze. You do yourself a disservice. You just want it done. Pops in \u2013 write it down. You can always scratch it out. This is not a commitment to do these things. So little, big, personal, professional \u2013 doesn\u2019t matter.<br \/>\nIt may happen like this: First one is, \u201cOh, I got to \u2013 I got to fix the mirror in our bedroom. Ah \u2013 and we need \u2013 that reminds me, we need a new dining room chair. Ah \u2013 you know we need to re-do the garden. I want to buy the company. If I don\u2019t get cat food Felix will die.\u201d I mean, they sit in weird little strings so don\u2019t try to organize or analyze, just dump.<br \/>\nNow many of you may have these things written already in other systems, in other places. Go ahead and write it here if it pops into your head here. You\u2019re better off to just over-do this in here for now. You can always throw this away later on. So better not to miss something, so you\u2019re better just to go for volume right now.<br \/>\nSo how was that? Why have you even do that drill? Well I suggest you never stop. If you want to get to what we mean by Mind Like Water, as a matter of fact, we\u2019ve discovered an absolute prerequisite is that you never let anything ever crawl back up and stay in that space that was holding this list for you a few minutes ago \u2013 nothing, nada, nixt. Why? It\u2019s mechanical, it\u2019s subtle, but it\u2019s just mechanical \u2018cause your brain is not a place to hold these things.<br \/>\nPart of my dream is that 25 years from now, every 12 year-old on this planet will go, \u201cGod, why\u2019d you ever keep stuff in your head? What a dumb idea!\u201d Because once you catch this, you\u2019ll go, \u201cGod, what a dumb idea, to keep it up there.\u201d<br \/>\nSee let\u2019s think about, first of all, approach this from this viewpoint: How did this feel? What were some of the feelings that showed up when you did this exercise? Let me make an educated guess. How many would say that some \u2013 at least some small portion of you felt on the negative side of this equation, some version of overwhelm, anxiety, pressure, guilt, depression, yuck \u2013 some version of grief? Yeah, this is \u2013 most people have quite a negative emotional spin around this list. I didn\u2019t see a lot of you going, \u201cOh this is such fun! I love this!\u201d<br \/>\nBut how many of you\u2019d say, almost simultaneously there was at least another tiny little part of you that felt a sense of release or relief in writing this down? Excuse me \u2013 180 degree opposite emotional states experienced almost simultaneously doing the same exercise. What\u2019s going on?<br \/>\nAnd actually when I figured out where the grief came from, you can see how you can get rid of it pretty fast. Somebody actually started to. Where does the grief come from? Really \u2013 I mean, too much to do? Oh come on, if that was true you\u2019d never get out of it. Is it new data to any of you that there\u2019s always more to do than you can do? That\u2019s not the source of the negativity by the way. There actually is a very real source \u2013 you know, what\u2019s that?<br \/>\nWell let\u2019s suppose I said, \u201cHey Nick, listen. I\u2019m gonna meet you on Thursday. Before I meet, I\u2019m gonna send this \u2026\u201d I don\u2019t send, show up, meet, call \u2013 nothing. How do you think he feels about that broken agreement?<br \/>\nOh come on, you folks have been around the block long enough to know that there\u2019s an automatic price you pay when you break an agreement in a relationship. You disintegrate the trust to some degree. Automatic price. But every single thing you just wrote down on that list is an agreement you have made with whom and have not kept yet? Ah \u2013 Grasshopper, think there\u2019s any difference between you and your own inner committee and the outside stuff? Not at all. And from my experience, and I don\u2019t have time to prove this one to you, you just have to test this out with your own experience, but from my experience where the grief comes from is not from too much to do, it\u2019s the automatic price you pay for breaking an agreement with yourself. Automatic price. You can fool all the people all the time except yourself. You can\u2019t get away for a micro-second. You tell yourself to re-think the strategic plan and you\u2019re avoiding it \u2013 welcome to grief. You tell yourself to get organized and you\u2019re not getting going, welcome to grief. Tell yourself to spend more time with your kids than you do, welcome to grief. It\u2019s the automatic price. The disintegration of trust and the symptoms thereof.<br \/>\nNow how many of you would like to get rid of those yucky feelings for all eternity? Yeah, me too. Then we got three options, \u2018cause they come from breaking agreements with ourselves. One way you can feel a lot better is to don\u2019t make the agreements. I mean you folks would lighten up a ton if you just lower your standards. So there are a few bugs in the software \u2013 what the hell. Somebody find them.<br \/>\nSo we never call our clients \u2013 they have our number. So I never do my homework, I can always do it again. Ha, ha, ha.<br \/>\nYou parents maybe it\u2019s time to go home and have that serious conversation with your kids. \u201cListen kids, we\u2019ve been discussing it and we\u2019ve decided from now on, we\u2019re just gonna be mediocre parents. Grow yourselves.\u201d The slack you parents could cut yourselves if you didn\u2019t care so much about what your kids were gonna do with their lives.<br \/>\nAnd by the way, it\u2019s been a very popular concept out there, especially in the business world, that you\u2019re gonna simplify your life by focusing on your values. Ha! Who are you kidding? Where do you think your big overwhelming lists come from? You care. You don\u2019t want to be so overwhelmed? Don\u2019t care so much.<br \/>\nNow I\u2019m not telling you not to care or have meaning or values \u2013 come on they give you meaning and direction, but don\u2019t kid yourself for a microsecond that\u2019s gonna simplify your life. Yeah, at 40,000 feet is sure will, but on the runway \u2013 gird your loins. You start focusing on your values, you\u2019re gonna have to join committees you didn\u2019t even know exist yet. You\u2019re gonna have to coach soccer \u2013 recycle, actually take staff to lunch, be nice to them \u2013 stuff like that. Yeah, more to do.<br \/>\nWell gee, that doesn\u2019t seem to be a permanent solution \u2018cause I doubt if most of you are going to lower your standards. No, but let me give you the gold in these hills. If you actually know how much you\u2019re committed to, you\u2019ll commit to less. I mentioned that earlier.<br \/>\nIf you take the responsibility as I do to capture, define, keep track of, every single project I actually commit to and put them in front of my face and stare at them and the attendant actions as often as I do, guess what words started to come to me easier? It\u2019s an executive concept. You may not have learned it yet. Starts with an \u201cn\u201d, made up of two letters. Wow! That\u2019s a great idea! Sorry, don\u2019t have the bandwidth to commit. But do you know that if you actually don\u2019t know exactly how many projects you have and what they are, you have to take every project anybody of authority asks you to do out of your integrity \u2018cause you think you might be able to. Do you know that as soon as you know how many you actually have, you will have to say no out of same integrity because you know you won\u2019t be able to fulfill the agreement. It\u2019s not about getting any more integrity, it\u2019s about getting your inventory clear. You\u2019re self-regulating mechanism has just gone wild in there. It\u2019s not functioning \u2018cause you haven\u2019t fed back to it what you\u2019ve actually committed to.<br \/>\nCome on, I can prove this one. How many of you have let reading material just ooze all over your life? Stuff you told yourself to read. Yeah! Okay, do yourself a favor. Get yourself one stack basket like this and go through your whole environment and find every single thing you told yourself you want to read. Articles, magazines, books, whatever, and put it one pile. I guarantee you, as soon as you see that pile you\u2019ll commit to reading less.<br \/>\nMost of you just don\u2019t realize what you\u2019ve done to yourself and how many commitments you have because you haven\u2019t given yourself a backstop to feedback how much you\u2019ve committed to. Trust me \u2013 prove me wrong on that one. Just gather them all together. Put them in one place and see what happens.<br \/>\nBy the way, the less you give yourself to read, the more you\u2019ll read. A lot of you are not reading any books because you told yourself to read 45. Give yourself two, one on your nightstand and one in your briefcase. That\u2019s it \u2013 max. I got a bunch of books to reads, but they\u2019re lined up in queue one at a time. And so \u2013 anyway, so just managing the inventory.<br \/>\nAnd again, as I mentioned earlier, I\u2019ve never seen an exception. When I get an executive to sit down after two days of coaching they wind up staring at their 75 projects, every one of them changes their mind about what they commit to at that point, \u2018cause most people haven\u2019t fed themselves back what they\u2019re committing to.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Listen to an engaging presentation David Allen gave on the case for capturing. In it, David explores the concepts of psychic RAM, society\u2019s move into knowledge work, and the freedom we feel as we begin to implement the GTD methodology. &nbsp; Listen Now &nbsp; Subscribe or Download iTunes Stitcher Libsyn Google Play Music Spotify SoundCloud &hellip; <\/p>\n<p class=\"link-more\"><a href=\"https:\/\/gettingthingsdone.com\/2017\/11\/episode-35-the-case-for-capturing\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Episode #35 &#8211; The Case for Capturing&#8221;<\/span><\/a><\/p>\n","protected":false},"author":2,"featured_media":17903,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[27,736,1,716,715,32],"tags":[42,81,462,580,746,778],"class_list":["post-16331","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-david-allen","category-educational-tools","category-featured","category-free-resources","category-podcast-2","category-productivity-tips","tag-mind-like-water","tag-psychic-ram","tag-podcast","tag-podcasts","tag-productivity-tips","tag-gtd-podcast","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Episode #35 - The Case for Capturing<\/title>\n<meta name=\"description\" content=\"Listen to an engaging presentation David Allen gave on the case for capturing.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/gettingthingsdone.com\/2017\/11\/episode-35-the-case-for-capturing\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Episode #35 - The Case for Capturing\" \/>\n<meta property=\"og:description\" content=\"Listen to an engaging presentation David Allen gave on the case for capturing.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/gettingthingsdone.com\/2017\/11\/episode-35-the-case-for-capturing\/\" \/>\n<meta property=\"og:site_name\" content=\"Getting Things Done\u00ae\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/gettingthingsdone\/\" \/>\n<meta property=\"article:published_time\" content=\"2017-11-17T19:10:27+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-05-10T14:24:52+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/gettingthingsdone.com\/wp-content\/uploads\/2019\/05\/podcast.png\" \/>\n\t<meta property=\"og:image:width\" content=\"291\" \/>\n\t<meta property=\"og:image:height\" content=\"292\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"GTD Times Staff\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@gtdtimes\" \/>\n<meta name=\"twitter:site\" content=\"@gtdtimes\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"GTD Times Staff\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"25 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/gettingthingsdone.com\/2017\/11\/episode-35-the-case-for-capturing\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/gettingthingsdone.com\/2017\/11\/episode-35-the-case-for-capturing\/\"},\"author\":{\"name\":\"GTD Times Staff\",\"@id\":\"https:\/\/gettingthingsdone.com\/#\/schema\/person\/52d8dfa5db8d4e8792586794625c12a4\"},\"headline\":\"Episode #35 &#8211; 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